I’m following up on the link Ownership of a Share, Others Unknown Which is no longer accepting replies. A couple of more questions: How do I send an affidavit of updated contact info to Grady County (is there a standard format and does it need to be notarized)? Also, how do I find out if there are any royalties due (I doubt it) or recent activity?
Yes, a change of address affidavit does need to be notarized.
I don’t know that there is a standard form, but the desired information is standard. Name, old address, new address, section-township-range description of property and room for standard notary information are generally needed. Also, 1.5" margin at the top and 1" margin on the sides are often preferred. There is a $18 filing fee for the 1st sheet, with $2 for each additional sheet.
There are many ways to search for possible royalties, but you
can check the OCC map for current or past activity at
https://datamining.occ.ok.gov/rbdmsweb_ok/OCCOGOnline.aspx
Or you can check the production site and search by legal:
https://otcportal.tax.ok.gov/gpx/gp_PublicSearchPUNbyLegal.php
Or you can ask about a location on this forum and someone may respond. You can also check unclaimed funds and the state
mineral escrow site:
https://oklahoma.gov/occ/divisions/admin-court-services/mineral-owners-escrow-account.html
These links don’t cover all the possibilities, but they give you a start.
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Thank you for the reply. It was very helpful. The lease of 1994 was apparently valid five years. I’ve heard nothing more about any of the rights I apparently hold. The lease concerned S 1 T 4N R 8W. Looking at the links you provided, I see some activity but I don’t know if it applies to my section and it all seems to be after the period of the lease. Now I’m completely confused.
The last completion in section 1-4N-8W was in 1989, so your lease would not have been drilled if it was in 1994. It expired under its own terms.
Do you know your complete description that has the aliquots in it such as NW4 SW4 etc? The NW portion of the section has old wells that are still producing. Do you have anything in that area?
Brennan, yes, it can be confusing, especially at first. Unless your holdings are in the NW quarter of 1-4N-8W, there doesn’t appear to be other active production in that section. It doesn’t look like there has been anything new in Sec. 1 for a few decades.
If you don’t have a copy of the mineral deeds for your property, it would be good to try and get a copy from OKCountyRecords.com or from having someone visit the appropriate county courthouses. This should help clarify the exact description of your properties.
Once you know your locations it is easier to check on their status every so often.
I checked and while I didn’t find a deed, I found a court ruling which names everything I have: Än undivided 1/7 interest in Lot 5; the East Half (E/2) of Lot 6; the North Half of Southeast Quarter of Southwest Quarter or Northeast Quarter (N/2 SW/4 NE/4); and the North Half of Southwest Quarter or Northeast Quarter (N/2 SW4 NW/4) in Section 1, Tounship 4 North, Range 9 West of the Indian Meridian, Gady Country, OK. It says on this document non-producing, so I don’t think it’s worth anything. The only activity I know of is the least on a part of it from 1994 shown in the original thread. How would I find out anything else?
As for sending a change of address to the Recorder in Grady County, what would I reference if I cannot find a copy of the deed? I’ll assume I can find the address online.
That is your deed so put that legal description on the Affidavit.
I just came across PeteR’s reply about how to notify the Grady County Clerk of the owner’s contact information. The reply referred to a Change of Address.
My situation is related, but perhaps different, and I’d like to ask about it. I’m interested in making sure that my current contact information is readily available in the 13 counties where we have mineral holdings. I’ve never really known the procedure for that. We’ve lived at the same address for 30 years, and folks are finding me, so maybe it’s not a problem.
I’ve always assumed that this kind of contact information was managed independently (somehow) of the public, filed records, but PeteR’s reply seems to suggest that it’s done by filing contact information of record. Is that true in general, and would a “Change of Address” be the right idea in my case? We’re not moving, just interested in making sure we don’t miss a lease opportunity somehow.
Rudy
Rudy- if the address that is of record in the county clerk’s office is your correct & current address, you don’t need to anything. If not, you should put an Affidavit of record with your current address.
Todd,
Thanks for replying. I guess it had escaped my attention that my address is on both the leases (one that I found, anyway) and on pooling orders (one that I found, anyway). I never actually thought about that. On the other hand, the Quit Claim Deeds that transferred all the property to our family LLC, which I manage, lists the address of my accountant in Oklahoma, because an Oklahoma LLC is required to have an Oklahoma address for that purpose. Hmmm. I prefer to be contacted directly at my home address, as it reduces the time delay and increases reliability a little (and the accountant has retired, though I still use the purchaser firm as our accountant). Does anyone have any advice specifically relevant to this situation?
Rudy
You are correct nothing is done for you…
YOU will need to mail or deliver to the County Clerk in each County a COA document that you have prepared. ( each county !!!) This document will have a title of Change of Address; and the COMPLETE land description. In addition to your name/address I put my phone and email address. It will need to be notarized. This is so the Landmen don’t have to try and find this info. The County Clerks records ( this document ) is the only record of your ownership that is searched to find you and your ownership.
I also contact each clerk ( Use the internet to get the County Clerks phone and address-- (not the Court Clerk)) and see if they have a form letter Change of Address document that they like to use in their county. SOmetimes it’s on their website.
Remember none of this is done for you; YOU or your representative NEEDS to do this or the landmen can’t find you to make offers for leases.
Rudy I would put your address on the county clerk’s records for each property because you are only 1 of your accountant’s clients. If you want to include the accountant’s address too, you can.
Thanks, Bud and Todd.
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